Administrative Assistant Full-Time

One of Victoria's top selling Realtors seeks an Administrative Assistant to join their dynamic team. This is a fast-paced, high volume work environment requiring a dedicated, full-time Administrator. This position will not lead to an outside sales role. Responsibilities o CRM/Database Management o Listing coordinator: order photos, floorplans & signs, schedule open houses, update website o Agent support: prepare Offers to Purchase, Subject removals & schedule showings o Transaction Coordinator: manage & organize files; arrange keys, signs and client gifts; liaise with Conveyance Dept and Lawyers, Inspectors and Appraisers o Marketing Coordinator: design brochures & ads for listings and social media, write newsletter o Client Coordinator: proactive daily client care & communication o Social media Coordinator: create posts, manage tracking, contests, etc. o Client appreciation event coordination and execution o Designing & coordinating mail outs Required Qualifications, Attributes & Skills o Advanced time management skills and ability to prioritize tasks o Accountable and dependable o Systems driven o Takes initiative and can work independently o Advanced secretarial administrative skills (email, scheduling, bookkeeping) o Proficient with MS Office Suite (Word, Excel, Publisher) o Proficient with Google Suite (Gmail, Calendar, Contacts, Sheets, etc.) o Experienced with social media and online marketing (Facebook, Instagram, website, e-newsletter) o Excellent English communication skills including good spelling, punctuation and grammar o Ability to work remotely as part of a collaborative team o Organized and detail oriented o Excellent customer service skills o Creative problem solver and highly adaptable to client needs Ideal candidate will have experience with real estate sales systems such as Matrix, Follow Up Boss, Transaction Desk (Webforms), and online lead generators. Must be confident with MS Office Suite, Google, social media marketing, and ideally have previous experience working in a real estate environment. Please submit resume via email. No phone calls please.