Office Administrator - Finance Admin

An Office Administrator role provides essential support to ensure smooth office operations. This role involves managing schedules, coordinating meetings, managing correspondence, and ensuring office supplies are available. They also handle basic bookkeeping, organize files, and manages office operations. Key Responsibilities: • Administrative Support: Provide general administrative support to the office, including managing calendars, schedules, and appointments for staff, especially upper management. • • Communication & Correspondence: Handle phone calls, emails, and other forms of communication, both internal and external. • • Document Management: Organize, file, and maintain records, both physical and digital, including sensitive files. • • Meeting Coordination: Plan, coordinate, and manage meetings, including scheduling rooms, sending invitations, and preparing agendas. • • Office Supply Management: Order and maintain office supplies, ensuring a well-stocked environment. • • Data Entry & Record Keeping: Maintain accurate records and databases, including financial information, personnel data, and other relevant information. • • Reception Duties: answer phones, and provide general support to the office staff. • • Travel Arrangements: Coordinate travel arrangements, including booking flights, hotels, and transportation. • • Bookkeeping & Budget Support: Assist with basic bookkeeping tasks and support budgeting procedures. • Required Skills: • Organizational Skills: Ability to manage time effectively and prioritize tasks. • • Communication Skills: Strong verbal and written communication skills for interacting with staff, clients, and vendors. • • Computer Proficiency: Familiarity with office software, including word processing, spreadsheets, Webpage support , social media (helpful)and database programs. • • Problem-Solving Skills: Ability to identify and resolve issues efficiently. • • Attention to Detail: Accuracy and thoroughness in all tasks. • • Interpersonal Skills: Ability to build rapport and work effectively with others. • • Customer Service Skills: Pleasant phone manner